| Field | Description |
|---|
| Processing W-2 Year
|
This field displays the W-2 processing year for which you generated W-2 forms.
|
| File Name
|
Enter the name and path of the Electronic Filing report file. The default for this field is W2REPORT.
|
| User ID
|
Enter the Personal Identification Number (PIN) of the person responsible for the file and attesting to its accuracy.
This is generally the same individual who signs the attestation statement on the Form W-3.
The PIN you enter here is inserted in the Personal Identification Number (PIN) field in the RA Record, position 12-19, and is used as your signature for the file. By entering this PIN, you attest that "under penalties of perjury, you declare that you have examined this file's data and that to the best of your knowledge and belief, it is true, correct, and complete."
|
| Contact Name
|
Enter the name of the person to be contacted by the Social Security Administration (SSA) concerning processing problems.
|
| Contact Phone Number
|
Enter the contact's telephone number, including the area code.
|
| Contact Phone Extension
|
Enter the contact's phone extension, if necessary.
|
| Contact Email
|
Enter the contact's e-mail address. This field is required if you select 1 from the
Preferred Method of Notification Code field.
|
| Contact FAX
|
Enter the contact's FAX number, including area code. This field is for United States and United States territories only.
|
| Preferred Method of Notification Code
|
Select one of the following codes to indicate how you would like to be contacted with questions:
-
1 — Email/Internet
-
2 — Postal Service
|
| Resub Indicator
|
Select this option if this file is being resubmitted.
|
| Resub WFID
|
If you selected the
Resub Indicator option, enter the WFID (Wage File Identifier) displayed on the notice sent to you by the Social Security Administration.
|
| Terminating Business Indicator
|
Select this option if you have terminated your business during this tax year.
|
| Electronic File Type
|
Select the state for which you are generating an electronic file.
|
| State Employer Account Number
|
Enter the identification number assigned to you by your state for the purpose of filing wage and tax reports to state or local government taxing agencies.
|
| Create File
|
Click this button to create the file you will send to the Social Security Administration. Vision creates the file in the location specified in the
File Name field.
|
| Cancel
|
Click this button to cancel without creating the file.
|