Expense Reports Tab of Transaction Posting

Use the Expense Reports tab to view expense reports entered via the Time and Expense application.

Contents

Field	Description
Group	From the drop-down list, select the employee group whose expense reports you want to review. You can sort entries on the grid by any one of the categories on the grid. Click the appropriate column heading to sort the list in ascending order. Click again to sort the list in descending order.
Line Item Approval	If your firm uses the Line Item Approval feature for expense reports, you can use the drop-down list for this field to specify the line item approval that is required, such as All, Complete, or Partial.
Diary	This field displays only if you have set up a diary in Accounting System Settings Configuration for the fiscal period or fiscal year in which you are entering transactions. Use this field to select a diary code for the current transaction or the group of transactions if you are processing a group of transactions, such as an accounts payable payment processing run. The diaries are used to generate diary reports that contain a set of sequentially numbered transactions that have been posted to the general ledger during the fiscal year or to specific fiscal periods. You can assign different diaries (that have different diary types) to different types of transactions. The Diary drop-down list contains three columns. The first column displays the diary code. The second and third columns display the diary type for the diary code and the description of the diary type. The drop-down list contains all the diaries that you set up on the Transaction Auto Numbering tab in Accounting System Settings that have the same fiscal period or fiscal year in which you are entering transactions, or no fiscal period or year entered for them. If you have multiple companies, the Diary drop-down list includes only the diary codes that are set up for the current company. The list also includes IC - Intercompany Diary to capture intercompany transactions. You cannot delete a transaction after it has been saved with a diary number. If a transaction is incorrect, you can enter zero amounts for the transaction, or enter a reversing transaction.
Employee	The employee identifiers for employees in the current employee group display in the grid.
Name	The name of each employee in the employee group displays in this column.
Report Name	The name of the expense report displays in this column.
Date	The date for the expense report displays in this column.
Line Item Approval	If line item approval was required for the expense report, it is indicated in this column.
Schedule/Post	After you select expense reports on the grid, click Schedule to schedule a posting for later or click Post to post the transaction immediately.
Print	Click this option if you want to print or preview the transaction posting.