The options available on the toolbar of the Transaction Entry form change after you open a transaction file.
Options Before You Open a File
| Field | Description |
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 New
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Click this option to display the New File dialog box and create a new transaction file.
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 Open
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Click an existing transaction file and then click this option to open the file.
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 Transaction List
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Click this option and then select one of the following:
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Print — Print a file to your default printer using the Print Transaction List dialog box.
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Preview — Preview a file on screen before you print it.
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Print - Errors Only — Print a file to your default printer using the Print Transaction List dialog box. This file includes errors for the current transaction batch.
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Preview - Errors Only — Preview a file on screen before you print it. This file includes errors for the current transaction batch.
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Print - Unapproved Line Items — Print a file to your default printer using the Print Transaction List dialog box. This file includes unapproved line items for the current transaction batch.
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Preview - Unapproved Line Items — Preview a file on screen before printing. This file includes unapproved line items for the current transaction batch.
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 Delete
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Select a transaction and then click this option to delete the transaction.
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 Help
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Click this option to display online help.
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Options After You Open a File
| Field | Description |
|---|
 Save
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Click this option to save your entries.
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| New
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Click this option to add a new transaction record to the current transaction file.
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| Delete
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Select a transaction and click this option to delete it.
If you use diaries, after you save a transaction to which a diary has been assigned, you cannot delete the transaction. If you entered the wrong diary for a transaction and you need to change it, you must enter zero amounts for the transaction or enter a reversing transaction. Then, enter the correct transaction.
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| Submit File
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Use this option to submit a transaction entry file from the file currently open. You do not have to return to the Transaction Entry form to submit a file.
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| Currency
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Click this option to display the Currency Override dialog box, which you can use to override the exchange rate for the current transaction, or to select a different transaction currency for the current transaction.
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| File
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Click this option and then select one of the following:
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New File — Display the New File dialog box, on which you create a new transaction file.
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Open File
— Use the Transaction grid to select and open an existing transaction file.
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Control Totals — Display the Control Totals dialog box, where you can view or modify control totals for the current transaction, specify that the file is recurring, and set defaults for tax codes and bank codes.
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Change Dates — Change the transaction date and, if transaction date validation is implemented, the file end date for the current transaction file. The
Change Dates option is only available if the transaction file is recurring.
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Clear Amounts — Clear (zero out) the amounts entered for a recurring transaction.
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Reverse Amounts — Reverse all amounts (multiply by negative one) in a recurring transaction.
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Recreate File — Recurring files that were already posted must be recreated in order for correct posting to occur.
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