This report includes all of the information from the Summarized Report (expense report name and date plus the date, category, description, amount, project number, phase number, task number, billing status, and account number for each expense item included on the report), plus any expense detail information entered on a Detail form.
| Field | Description |
|---|
| Employee
|
The employee's identification number and name.
|
| Signed/Approved
|
If the
Require electronic signature when submitting expense reports option is selected on the Setup tab of
, the name of the employee who submitted the expense report displays below the
Signed line and the name of the employee who approved the expense report displays below the
Approved line.
If you are not using the electronic signature feature, these lines are blank.
In either case, you can use the lines for employee and administrator written signatures, if you want to maintain printed expense report records.
|
| Organization
|
If you are using the Organization Reporting feature, the code for the employee's assigned organization display here.
|
| Expense Report
|
The name of the expense report, as entered on the Expense Report form, displays here.
|
| Report Date
|
The date that you assigned to the expense report.
|
| Report Columns
|
|
| Line
|
The the sequence number of the expense line, which is useful for reference purposes.
|
| Date
|
This column displays the date on which the expense item was incurred.
|
| Category
|
If you are using expense categories, this column displays the name of the category to which the you are charging the expense item.
|
| Description
|
This column displays a brief description of the expense item, as entered on the Expense Report form.
|
| Project
|
This column displays the project number to which you are charging the expense item.
|
| Phase
|
This column displays the phase number (if applicable) to which you are charging the expense item.
|
| Task
|
This column displays the task number (if applicable) to which you are charging the expense item.
|
| Bill
|
If the box below the
Bill option contains an
X, the client is billed for the expense item. If the box is blank, the client is not be billed for the expense item.
|
| Paid or Company Paid
|
This field displays if your system administrator selected the
Allow entry of company paid items option in
for the current company. If the box below the
Paid or
Company Paid option contains an
X, this indicates that the expense item is a company paid item. A company paid item is any expense for which your company sends payment directly to a vendor instead of reimbursing the employee who incurred the expense.
If the box is blank, this indicates that the expense item is not a company paid item, and the employee is reimbursed for the expense.
|
| Account
|
This column displays the account number to which you are charging the expense item.
|
| Currency Code
|
This column displays the currency code that is entered for the expense, if applicable.
This column displays when Multicurrency is enabled. Select the
Enable Currency option on the Currency tab of
.
|
| Amount
|
This column displays the monetary amount of the expense item entered on the Expense Report form.
|
| Tax Code
|
This column displays the tax code entered for the expense item, if applicable.
This column displays only if you have selected the
Enable tax auditing feature option on the Tax Auditing tab of
.
The lookup in the
Tax Code field includes tax codes that have been set up on the Tax Codes tab in
with an
Active status and with the
Inputs: Employee Expenses option selected.
|
| Tax Amount
|
This column displays the total tax for the expense item, if applicable.
This column displays only if you have selected the
Enable tax auditing feature option on the Tax Auditing tab of
.
|
| Tax Amount 2
|
This column displays the total tax-2 amount for the expense item, if applicable.
This column displays only if you select the
Enable Tax Auditing Feature check box on the Tax Auditing tab of
|
| Payment Amount
|
This column displays the amount to be paid in the functional currency after any exchange overrides have been applied, if applicable.
This column displays when Multicurrency is enabled. Select the
Enable Currency option on the Currency tab of
.
|
| Contents Below each Expense Line Item:
|
|
| Detail
|
The following additional detailed information for an expense item may display directly below the expense item row in the report.
- Business Reason: The business reason for the expense displays when an employee enters information on the
General Detail form, the
Business Meals Detail form, or the
Travel Detail form for an expense item.
- Name of Each Person: This displays when an employee enters information on the
Business Meals Detail for an expense item.
- Miles (or Kilometers),
@ Per Mile (or Kilometer), and
Amount: These items display when an employee enters detailed mileage/kilopmeter information on the
Travel Detail form for an expense item.
- Originating Vendor: This displays only if the
Enable Originating Vendor for Employee Expenses and A/P Vouchers check box is selected on the Tax Auditing tab in
. This displays the originating vendor, if one was entered for an expense item on the Expense Report form.
|
| Totals Section:
|
|
| Total Expenses
|
This column displays the total monetary amount of all the expense items on the expense report, including company paid items.
|
| Amount Advanced
|
This column displays the total amount of any advances you received that were applied to the expense report. Advances represent cash provided to you to cover expected expenses. Advances reduce the amount owed to you.
The
Amount Advanced field displays only if your system administrator selects
Allow users to specify applied advance amounts on the Setup Tab of
.
If you use the Multicurrency feature, the amount in this field uses the functional currency of the employee's company.
|
| Company Paid
|
This column displays the total monetary amount of any company paid expense items included on the expense report. Company paid expenses are paid directly to a vendor and are not reimbursed to you. Company paid amounts reduce the amount owed to you.
This column displays if the
Allow entry of company paid items
check box is selected¹ on the Setup Tab of
. The
Company Paid field displays the total for all
Amount
rows where the
Paid check box is selected.
|
| Total Due
|
This column displays the total amount that your firm owes to you for the expenses included on the expense report. This amount is calculated by adding all the expense items on the expense report and then subtracting the amount of any advances and company paid items.
|
Expense Report Options dialog box.