Travel Detail Dialog Box

Use the Travel Detail dialog box to record additional information about the expense line item. This dialog box displays when the selected category is associated with the Travel detail type.

Location

To display the Travel Detail dialog box, complete the following steps:

1. Open the expense report.
2. Select an expense row. If details are configured, a displays in the Detail cell.
3. Click to open the detail dialog box. The Travel Detail dialog box displays when the Travel category is assigned.

Contents

Field	Description
Date	This field defaults to the date from the expense line entry; however, you can enter a date directly in this field or select a new date from the calendar if needed. This date will display on the expense line for the expense report.
Description	This field defaults to the description that was assigned to the expense line; however, you can edit the description or enter a new description if needed. This description will display on the expense line for the expense report.
Show in Detailed Report	Select Show in Detailed Report to include the details for the expense item in the Detailed Expense report.
Travel	Use the Travel Detail dialog box to provide the business reason for a trip, the starting and ending points, and the distance traveled. Enter detail information in Business Reason for Expense. Enter your starting location and destination in Travel From/To. Enter the miles traveled in Miles. The amount your company reimburses you for travel appears in Rate. If your system administrator gave you editing privileges on the Setup tab of Vision Company Expense Report Configuration, you can change this amount. After you enter data in Miles, the Total field displays the total mileage expense. Navigator enters this amount in the Amount field on the Expense Report form. If using Vision Multicompany and Multicurrency, Navigator also checks the Currency Code when miles/kilometers are assigned on the Travel Detail dialog. The expense line's currency and the functional currency for the employee's company must be the same when there are miles or kilometers recorded. Note: The dialog box may display Kilometers instead of Miles, depending on the option selected on the Setup tab of Company Expense Report Configuration.

Detail Dialog Box Buttons

Field	Description
Clear All and Close	Select this button to clear all entries and return the dialog box to the state it is in when a new expense row is inserted and a category chosen.
OK	Click OK to close the dialog box. The text Details Added displays in the Details field on the expense report. After you enter the details for a category, you can click Edit to edit the details as needed, but you cannot enter text directly in the Details grid cell.