View a Draft Invoice That Is Awaiting Approval

You can preview an invoice before approving or rejecting it.

A red exclamation mark () displays on the Invoices tab if a draft invoice that you are responsible for approving or rejecting for billing has been submitted for approval for the currently selected project.

To view an invoice:

The draft invoice precedes the Invoices grid, in its own row labeled Draft, followed by the invoice date and the invoice amount contained in the draft. Click on or hover over the draft invoice and click to the right of the row, and in the drop-down list select Display Draft Invoice.

If the invoice was not edited outside of DPS and then uploaded, and if the billing terms for the project have the Print Backup Report or one of the Print Supporting Documents options selected, the Additional Documentation dialog box displays so you can choose whether you want to see additional related documents when you view the invoice. Select the options you want and click Continue.

If the Additional Documentation dialog box does not display, the invoice displays immediately. If the invoice was edited outside of DPS and then uploaded, the Billing Backup report will display if the billing terms for the project are set to print it. Supporting AP vouchers and expense reports do not display even if the billing terms are set to print them.

The invoice and any additional documents display outside of DPS in the application associated with the file type. These file types are supported: .PDF, .RTF, Microsoft Word, and Microsoft Excel.