The Summarized Expense Report provides an overview of expense charges for a single expense report. This report is a more compact version of the Detailed Timesheet report. It does not display expense details entered on a Detail dialog box.
Click
on the Expense Reports form to generate this report as a .PDF file. You can also click
on that toolbar to set up the report to generate automatically when you submit an expense report.
Report Header Fields
| Field | Description |
|---|
| Employee
|
This field displays the employee's identification number and name.
|
| Signed and Approved
|
If
Employee Signature Required is set to
Yes in
, the name of the employee who submitted the expense report and the date and time it was submitted display above the
Signed line.
If the
Use Expense Approvals option is set to
Yes in
, the name of the employee who approved the expense report and the date and time it was approved display above the
Approved line.
If
Employee Signature Required or
Use Expense Approval is set to
No, the name of the employee who submitted or approved the expense report displays above the
Signed or
Approved line. You can use the lines for employee and administrator written signatures if you want to maintain printed expense report records.
|
| Organization
|
If you are using organizations, this field displays the code for the employee's assigned organization.
|
| Expense Report
|
This field displays the name of the expense report.
|
| Report Date
|
This field displays the expense report date.
|
Report Columns
| Field | Description |
|---|
| Date
|
This column displays the date on which the expense item was incurred.
|
| Category
|
If you are using expense categories, this column displays the name of the category to which the you are charging the expense item.
|
| Description
|
This column displays the description of the expense item.
|
| Project
|
This column displays the number of the project number to which you charged the expense item.
|
| Phase
|
This column displays the number of the phase (if applicable) to which you charged the expense item.
|
| Task
|
This column displays the number of the task (if applicable) to which you charged the expense item.
|
| Bill
|
This box in this column contains
X if the client is to be billed for the expense item. If the box is blank, the expense item will not be billed.
|
| Paid or Company Paid
|
This column displays if the
Allow Company Paid Expenses option is set to
Yes in
. If
Paid or
Company Paid contains
X, the expense item is a company-paid item. A company-paid item is any expense for which your company sends payment directly to a vendor instead of reimbursing the employee who incurred the expense.
If the box is blank, the expense item is not a company-paid item, and the employee is reimbursed for the expense.
|
| Account
|
This column displays the account number to which you are charging the expense item.
|
| Currency Code
|
This column displays the currency code that is entered for the expense amount, if applicable. This column displays if your firm uses multiple currencies.
|
| Amount
|
This column displays the net amount of the expense item.
If a reverse charge tax (specified as such in the Non-Recoverable Tax section on the Tax Codes tab in Tax Codes Settings) was applied to an item on the expense report, the amount of the reverse charge tax is
not subtracted from the amount in the
Payment Amount field to calculate the amount in the
Amount field.
|
| Tax Code
|
If the
Enable Tax Auditing Feature check box is selected on the Tax Auditing tab in
and the expense item has taxes applied to it, a row appears for each tax code that is applied to the expense item. The tax amount is included in the
Amount
column for row.
|
| Payment Amount
|
This column displays the monetary amount of the expense item. This amount includes the tax amount unless the tax code is a reverse charge tax. If the tax is a reverse charge tax, the payment amount does not include the tax.
|
Report Totals
| Field | Description |
|---|
| Total Expenses
|
This column displays the total amount of all the expense items on the expense report, including company-paid items.
|
| Amount Advanced
|
This column displays the total amount of any advances you received that were applied to the expense report. Advances represent cash provided to you to cover expected expenses. Advances reduce the amount owed to you.
This column displays if the
Apply Advances option is set to
Yes in
.
If you use multiple currencies, the amount in this field is in the functional currency of the employee's company.
|
| Company Paid
|
This column displays the total amount of any company-paid expense items included on the expense report. Company-paid expenses are paid directly to a vendor and are not reimbursed to you. Company-paid amounts reduce the amount owed to you.
This column displays if the
Allow Company Paid Expenses option is set to
Yes in
. The
Company Paid field displays the total for all expense rows for which the
Paid check box is selected.
|
| Total Due
|
This column displays the total amount that you owe for the expenses included on the expense report. This amount is calculated by adding all the expense items on the expense report and then subtracting the amount of any advances and company-paid items.
If a reverse charge tax (specified as such in the Non-Recoverable Tax section on the Tax Codes tab in Tax Codes Configuration) was applied to an item on the expense report, the amount of the reverse charge tax is
not included in the
Total Due field.
|
