Checklist: Processing Bills Monthly
Most firms follow the same or a similar process each month to gather billing related information and generate bills. Your firm may require additional steps or different steps than this standard process.
| Step | Description | Location |
|---|---|---|
| 1 | Enter and post timesheets, labor adjustments, and any expenses. |
and
.
Select the appropriate option from the Transaction Type list (for example, Timesheets). |
| 2 | Run the Missing Billing Terms List report. |
, and click Print on the toolbar |
| 3 | Establish billing terms for any project that you want to bill that appears on the Missing Billing Terms List report. | |
| 4 | Review the Unbilled Detail and Aging report and project reports. |
|
| 5 | Run draft bills or pre-bills through Batch Billing. | |
| 6 | Project manager reviews reports and draft invoices. | N/A |
| 7 | Update fee terms for fee jobs. |
or
Click Update Fees on the toolbar |
| 8 | Transfer, hold, view, bill, write-off, modify, or insert data for the project. |
Labor tab Expenses tab Units tabs |
| 9 | If you use the Invoice Approval feature, approve or reject invoices. |
|
| 10 | Process and accept final batch bills or accept final invoices in Interactive Billing. (In Interactive Billing, you can also modify totals on the Accept Invoice form, if necessary.) | or Batch Billing |
| 11 | Review the Invoice Transaction List. Reviewing transaction information prior to posting significantly reduces the chances of posting inaccurate data. | |
| 12 | Post the invoice file created. |