Billing Overview

Billing makes it possible for you to bill labor, expenses, fees, and units in all industry-standard formats; process, modify, approve, accept, and print invoices; and generate billing-related reports.

You can use Billing to:

  • Automatically calculate your company's invoices from previously posted labor and expense transactions.
  • Customize the format of invoices to your company's specifications.
  • Choose from various methods for calculating billing amounts.
  • Transfer labor, expense, and unit transactions from one project to another.

To produce invoices, Vision uses information from the Info Center, as well as the billing terms you establish for each project in Billing.

With Multicurrency and Multicompany Features

If you use the Multicurrency feature, Billing can generate invoices in any currency established in Vision, and manage a project in one currency but bill the project in a separate currency.

If you use the Multicompany feature, Billing options are set up on a per-company basis, and lower levels of the Work Breakdown Structure (phases, tasks) for any project may belong to different companies. If your company uses both Multicompany and Multicurrency, this may have currency implications related to billing.

You can also use the Intercompany Billing feature to redistribute financial information between companies that share labor or expense resources on the same project.

With Intercompany Billing, you can generate intercompany invoices and intercompany Accounts Payable vouchers.

Related Topics:

  • Checklist: Processing Bills Monthly
    Most firms follow the same or a similar process each month to gather billing related information and generate bills. Your firm may require additional steps or different steps than this standard process.
  • Relationship to Other Vision Applications
    To create invoices, Billing retrieves information from several areas of Vision.
  • Security Settings for Billing
    Security for the Billing application is based on user roles. The Vision system administrator determines each role's access to Billing functions and forms.
  • Checklist: Setting Up Billing
    To set up Billing, you perform some company-wide setup steps, then enter billing terms for individual projects.
  • Pre-Invoices Overview
    The Pre-Invoices feature allows you to produce a "request for payment" invoice that is not recorded in the general ledger.
  • Billing Lists Overview
    Use Billing list reports to verify the billing information on your Billing Groups and Billing Rate Table forms.
  • Billing Groups Overview
    You use Billing groups to combine projects together for the purpose of billing a client.
  • Billing Tables Overview
    In Billing, you can set up tables that include special billing rates or markups for labor and expenses charged on a project.
  • Billing Terms Overview
    Billing terms determine how Vision generates invoices for a particular project. On the Billing Terms form, you enter general project and client information, and specify how Vision calculates labor, expenses, consultant expenses, fees, retainage, and units for each project.
  • Retainage Overview
    Retainage is a percentage of billings contractually withheld on an invoice, which will be billed to the client at a pre-determined point in the project, usually upon the project’s completion or upon reaching a major milestone, usually as specified in the contract.
  • Retainers
    A retainer is an advance amount collected from a client prior to work beginning on a project. The amount of the retainer is typically stipulated in the client's contract, and may be required for a variety of reasons.
  • Bill Processing Overview
    After you complete billing setup steps and establish billing terms for projects that you want to bill, you can process invoices to send to your clients.
  • Refresh Billing Extensions Overview
    Billing and cost rates for project reporting are defined at the time of posting. When you post a transaction, Vision looks at the applicable billing terms to determine billing rates for project reporting purposes.
  • Invoice Template Editor Overview
    The Billing application comes with a standard invoice report and standard template settings. Use the Invoice Template Editor to create custom invoice settings, tailoring invoice information and layout to your company's needs.
  • Updating Billing Status for Multiple Transactions
    You can update the billing status for multiple billing transactions at the same time. This is useful if you have large projects with many billing transactions, which makes it difficult to update billing status settings on the Interactive Billing form.
  • Employee Realization in Billing Overview
    Use Employee Realization in Billing to allocate employee realization manually if you set up the Employee Realization Reporting feature to use the Period frequency.
  • Billing Reports
    Preview or print Billing reports to monitor and analyze your firm's billing information.
Parent Topic: Welcome to the Deltek Vision Help System