Add an Absence Entry

Depending on your role in WorkBook, you can add your or another employee's absence entry in Time & Expense. Depending on the type of absence entry that you selected, you can also view the number of vacation days available to you.

Note: To complete this task, you must have access to Finance & Administration and Time & Expense as defined in the Employee Cross-Company submodule under Settings.

Note: In WorkBook, holidays are based on the holiday calendar of the company to which you belong. On time sheets, public holidays are indicated by the icon, while vacations or paid time off taken by the employee are indicated by the icon.

To add an absence entry:

1. On the main toolbar, click Time & Expense .
2. In the left navigation pane, click Time & Expense > Time Sheet.
3. On the grid toolbar, click any tab.
4. On the grid toolbar, click Show More Options and select Add Absence Entry from the drop-down menu.
5. In the Add Absence Entry dialog box, select an employee.
   The Add Absence Entry dialog box displays the number of vacation days available to the selected employee.
6. Select the appropriate absence type and specify the period or hours covered by the absence entry.
   • For a Period
   • For a Day
   • For Half a Day
   • Part of a Day
   If you selected For a Period, the Add Absence Entry dialog box displays the following information once you entered the dates in the From and To fields:

   • No. of available vacation days at end date - this is the number of vacation days available to you after the days covered by the current absence entry have been deducted from your vacation day credit.
   • No. of vacation days - this is the total number of vacation days currently available to you.
7. Click OK.
   WorkBook sends the entry to the approver.