Copy a Journal

You can create a journal by copying another journal. You can also copy and reverse a journal.

To perform this procedure, you must have access to Finance & Administration as defined in the User Access Rights submodule under Settings.

To copy a journal:

1. On the main toolbar click Finance & Administration.
2. In the left pane of the Finance & Administration window, click General Ledger > Journals.
   The List tab is displayed by default. Use the filter tab on the right-hand side to help you filter the journal list and locate the journal that you want to copy.
3. In the upper pane of the List tab, select the journal that you want to copy and click Reverse/Copy Journal.
   The Create Copy/Reverse Journal dialog is displayed. The dialog displays the number of the selected journal at the top.
4. Select the Copy Journal radio button.
5. Select the New Voucher No. check box and enter a number in the Type in New Voucher No. field to provide a voucher number manually, or select the Automatic Voucher No. check box to have WorkBook assign the next sequential voucher number. The voucher number field is locked if you do not select the New Voucher No. check box.
6. Select the New Posting Date / Voucher Data check box and then click the calendar icon to provide a different posting date for the journal. The calendar field is locked if you do not select the New Posting Data / Voucher Data field.
7. Select the New Journal Type check box and select a journal type from the Select New Journal Type drop-down to assign a different journal type to the journal. The drop-down is locked if you do not select the New Journal Type check box.
8. Click OK to finish creating the journal.