Mileage Entry

Use Mileage Entry under Finance & Administration to manage mileage entries on behalf of other employees.

To use the Mileage Entry submodule, you must have access to Finance & Administration as defined in the User Access Rights submodule under Settings.

The Mileage Entry submodule displays the mileage entries that other employees added. Depending on your permission, you can add, delete, approve, or reject employees' mileage entries.

Note:

• To view only the mileage entries that you added, go to Time & Expense > Mileage.
• To manage only the entries that require your approval, go to Tasks > Approval > Mileage Entry Approval.

System Variables

The following System Variables can impact expense entries:

• System Variable 799: If enabled, this system variable will set adding a mileage location to an entry as optional.
• System Variable 514: If enabled, this system variable will allow users to change the suggested distance between locations. If disabled, the preset distance will be used.
• System Variable 823: If enabled, this system variable will display the Tax Code field on mileage entries. You can then set the default sales tax for mileage entries. You set up the default sales tax for mileage entries in Settings > Price Lists and Activities > Mileage Types > Client Defined Mileage Price List tab.
  Note: This is applicable only to entries within WorkBook companies that use either the US Sales tax or Canadian Sales tax in their VAT/Sales Tax setup.