System Variable 197: Balance Field Has to Be Zero When Changing Status From New Vouchers (10) to Approval (20)
Use this System Variable to determine if the detail lines on a creditor invoice should add up to the total header amount before sending it for approval.
A creditor invoice has a set amount, also called the header amount, that must be paid to the creditor. The detail lines on the invoice determine how this invoice cost is distributed across jobs and finance accounts. The total amount of the detail lines should be equal to the header amount otherwise, there is either a positive or negative balance amount. If the total amount of the detail lines match with the header amount, the balance is zero.
This System Variable is disabled by default. When it is enabled, the balance must be zero before the creditor invoice can be sent for approval. On the other hand, if this setting is disabled, the creditor invoice can be sent for approval even if the balance is not zero. However, the approvers should make the necessary changes so that the total amount of the detail lines match the header amount.
It may be necessary to perform a refresh when modifying System Variable values.