Reverse a Voucher

Depending on your role in WorkBook, you can reverse vouchers in the Vouchers on Hold submodule. This is useful in cases when an error is discovered in the uneditable fields of a booked voucher and it is necessary to create a reversal voucher with the correct information, when you receive a credit note, or when you want to reverse general accruals in the Vouchers on Hold submodule.

To use the Vouchers On Hold submodule, you must have access to Finance & Administration as defined in the User Access Rights submodule under Settings.

To reverse a voucher:

1. On the main toolbar, click Finance & Administration .
2. Use the drop-down list above the left pane of the Finance & Administration screen to select the company for which you want to reverse a voucher.
3. In the left pane of the Finance & Administration screen, click Administrative Follow-Up > Vouchers on Hold.
4. In the top grid of the Vouchers on Hold submodule, select the voucher that you want to reverse and click Create copy / reverse voucher on the grid toolbar.
5. In the Create Copy / Reverse Voucher dialog box, select Reverse voucher and enter new invoice and voucher numbers.

   If WorkBook is configured to automatically select a new voucher number using system variable 1099, you cannot edit the value in the New voucher no. field.

6. If you want to attach the original voucher attachment to the reversal voucher, select Copy original voucher file to new file.
7. If you want to use the current date as the posting date for the reversal voucher, select Use today’s date as posting date.
8. Click OK.