Procedures Use the procedures in this section to manage vouchers that are on hold. Related Topics:Create a New Invoice You can use the Vouchers on Hold submodule under the Administrative Follow-Up module to create invoices. Delete an Invoice You can use the Vouchers on Hold submodule under Finance & Administration to delete invoices. Upload a Voucher File Depending on your role in WorkBook, you can upload voucher files to overwrite any incorrect voucher files that were uploaded previously, as long as the vouchers are still in status 10. Approve a Voucher Depending on your role in WorkBook, you can use the Vouchers on Hold submodule under Finance & Administration to approve vouchers. If you are an approver for a voucher, Workbook sends a notification to your inbox where you can approve the voucher. Park a Voucher for Booking Depending on your role in WorkBook, you can "park" a voucher if you do not want that voucher to go through the internal approval workflow. You cannot park a booked voucher. Cancel Voucher Parking Depending on your role in WorkBook, you can cancel "unpark" parked vouchers. Put a Voucher Payment on Hold Depending on your role in WorkBook, you can put voucher payments on hold using the Vouchers on Hold submodule. Allow Payment for a Voucher Depending on your role in WorkBook, you can allow payments for vouchers whose payments are on hold using the Administrative Follow-Up submodule. Add a Voucher Approver Manually Depending on your role in WorkBook, you can manually add approvers to vouchers using the Vouchers on Hold submodule. Change the Voucher Status Depending on your role in WorkBook, you can change the status of a voucher. Changing the voucher status is the same as approving the voucher. For example, changing a voucher's status from 10 to 20 means you approve the voucher for that stage in the approval process. Copy a Voucher Depending on your role in WorkBook, you can copy vouchers using the Vouchers on Hold submodule. This is useful in cases when an error is discovered in the uneditable fields of a voucher and it is necessary to create a copy of that voucher with the correct information. Reverse a Voucher Depending on your role in WorkBook, you can reverse vouchers in the Vouchers on Hold submodule. This is useful in cases when an error is discovered in the uneditable fields of a booked voucher and it is necessary to create a reversal voucher with the correct information, when you receive a credit note, or when you want to reverse general accruals in the Vouchers on Hold submodule. Reject a Voucher Use Vouchers on Hold to reject vouchers using the Vouchers on Hold. Force Approve a Voucher Use Vouchers on Hold to force approve vouchers if the registered approver is unavailable. Parent Topic: Vouchers On Hold HomeWorkBook Online HelpFinance & AdministrationAdministrative Follow-UpVouchers On HoldProcedures
Procedures Use the procedures in this section to manage vouchers that are on hold. Related Topics:Create a New Invoice You can use the Vouchers on Hold submodule under the Administrative Follow-Up module to create invoices. Delete an Invoice You can use the Vouchers on Hold submodule under Finance & Administration to delete invoices. Upload a Voucher File Depending on your role in WorkBook, you can upload voucher files to overwrite any incorrect voucher files that were uploaded previously, as long as the vouchers are still in status 10. Approve a Voucher Depending on your role in WorkBook, you can use the Vouchers on Hold submodule under Finance & Administration to approve vouchers. If you are an approver for a voucher, Workbook sends a notification to your inbox where you can approve the voucher. Park a Voucher for Booking Depending on your role in WorkBook, you can "park" a voucher if you do not want that voucher to go through the internal approval workflow. You cannot park a booked voucher. Cancel Voucher Parking Depending on your role in WorkBook, you can cancel "unpark" parked vouchers. Put a Voucher Payment on Hold Depending on your role in WorkBook, you can put voucher payments on hold using the Vouchers on Hold submodule. Allow Payment for a Voucher Depending on your role in WorkBook, you can allow payments for vouchers whose payments are on hold using the Administrative Follow-Up submodule. Add a Voucher Approver Manually Depending on your role in WorkBook, you can manually add approvers to vouchers using the Vouchers on Hold submodule. Change the Voucher Status Depending on your role in WorkBook, you can change the status of a voucher. Changing the voucher status is the same as approving the voucher. For example, changing a voucher's status from 10 to 20 means you approve the voucher for that stage in the approval process. Copy a Voucher Depending on your role in WorkBook, you can copy vouchers using the Vouchers on Hold submodule. This is useful in cases when an error is discovered in the uneditable fields of a voucher and it is necessary to create a copy of that voucher with the correct information. Reverse a Voucher Depending on your role in WorkBook, you can reverse vouchers in the Vouchers on Hold submodule. This is useful in cases when an error is discovered in the uneditable fields of a booked voucher and it is necessary to create a reversal voucher with the correct information, when you receive a credit note, or when you want to reverse general accruals in the Vouchers on Hold submodule. Reject a Voucher Use Vouchers on Hold to reject vouchers using the Vouchers on Hold. Force Approve a Voucher Use Vouchers on Hold to force approve vouchers if the registered approver is unavailable. Parent Topic: Vouchers On Hold HomeWorkBook Online HelpFinance & AdministrationAdministrative Follow-UpVouchers On HoldProcedures